Learn how to add or edit an entity
It's a best practice to set up a naming convention for your entity IDs. A clear naming convention makes it easy to find an entity name among location names, and simplifies the adding of entities in future.
A common naming convention is to prefix the letter E to a 3 or 4 digit numerical value. For example, your first entity ID is E100, the second entity ID is E200, and so on.
The entity ID is fixed when you define it, and cannot be changed. You can, however, change the entity name later if needed.
It's also recommended to have a naming convention for entities, usually based on their location. For instance, San Francisco, Los Angeles, and Sacramento locations might all be part of the E100: California entity. In this example, the entity ID is E100, and the entity name is California.
Permissions and other requirements
- Go to Company > Setup > Entities.
- On the Entities page, select the + sign beside Entitiesto add a new entity, or select Edit next to an existing entity.
- On the Entity informationtab, enter an ID and Name to help users clearly differentiate this entity from others.
The ID is permanent, and cannot be changed. - To issue a separate 1099 formfor each US entity, enter the federal tax ID for the entity in the Federal ID
- From the Operating countrylist, select the country in which the entity operates.
- For Tax ID, enter the state or territory tax ID for the entity. If you need to use a temporary tax ID, you can edit this information later.
- Enter some or all the other information on this page.
Learn more about the options on the Entity information tab.
- Optionally, define holiday schedules on the Holiday schedules
- Select the Addsign to add a new schedule of holidays. For example, you can set up a 2016 holiday schedule that lists the holidays observed by this entity.
- To edit an existing holiday schedule, select the Editicon next to the holiday schedule.
- From the Status dropdown list, select Active.