What are entity field descriptions?

The following tables describe each field on the Entity Information page:

Entity information tab

The Entity information tab to provides basic information about the entity, including its name, tax ID, fiscal year, and how it should appear on reports.

FIELD	DESCRIPTION
ENTITY
ID	Enter a unique ID for the entity. This is typically an abbreviation of the full entity name. For example, the entity ID of the New York City entity could be "NYC." Enter up to 20 characters. Use only numbers or letters – no special characters. The ID can't be changed once you save the entity.
Name	Enter the entity name. This is typically the full entity name. Enter up to 40 characters. You can use any combination of letters, numbers, and special characters.
Tax solution	This field only applies to companies subscribed to the Taxes application. Select the tax solution for the entity.
Federal ID	This field appears only if you configure your multi-entity company to Issue a separate 1099 per entity. Enter the federal tax ID for the entity.
Operating country	Select the country in which the entity operates.
Tax ID	Enter the state or territory tax ID for this entity. If you need to use a temporary tax ID, you can edit this information later .
Update existing transactions with the new tax ID.	If you change your tax ID, select this to update all open, unsubmitted tax records. For transactions that are in the process of being submitted, delete the submission, update the tax ID, then restart the submission once the tax ID has been updated.
SIREN	Enter the SIREN number, as needed. This field is only available for use when the Operating country is set to France. The SIREN is a 9-digit number that identifies the company itself.
Default country for addresses	Select a country to automatically enter in the country field when entering an address.
Manager	Select the contact record of the employee who manages this entity. Assigning an entity manager is useful if you plan to route purchasing approvals to the manager of the entity to which the requesting employee belongs.
Enable as the elimination entity	Appears only for multi-currency companies that use Consolidation or Domestic Consolidations. Elimination entities are shell entities that are used only for posting consolidation entries for a consolidation book. The elimination entity is where Consolidation posts consolidation entries. These include: elimination transactions for inter-entity activity, currency translation adjustments, and non-controlling interest entries. If you have consolidation books in different currencies, the elimination entity currency must match the reporting book currency. If you're using Advanced Ownership Consolidation, a best practice is to create a unique elimination entity for each reporting book in the ownership structure.
Status	If you are no longer using the entity, and don't want it to be available for users to choose for transactions, select Inactive.
CONTACTS
Entity	Select, edit, or create a contact record for the entity. At a minimum: Enter the Suggested Contact Name(a required field). This can be the same as the Name on the Entity record. In the Print Asfield, enter the name of the entity as it should appear on forms, such as invoices, 1099 forms, or bills. On the Mailing Informationtab, enter the mailing address for the entity. On the Additional Information tab, enter any other contact information for the entity (such as the email address). Filling out this information makes it available to be dynamically included on custom documents (such as invoices).
Ship	If the entity uses a different address for receiving goods and services, select or create a Ship to contact record. If you have an Avalara integration for computing sales tax, the Ship to contact is mandatory.
LEGAL CONTACT
Enable legal name and address on 1099 and 1096 forms	Check to provide the legal contact information to be printed on 1099 and 1096 forms for this entity. The following fields appear if you select the checkbox: Legal name Country Legal address line 1 Legal address line 2 Legal address line 3 Legal city Legal state or territory Legal ZIP or post code
Enable legal name and address on TPAR	Check to provide the legal contact information to include in the Taxable payments annual report (TPAR) for Australian companies and entities. Appears when TPAR is enabled for the entity or at the top level. The following fields appear if you select the checkbox: Legal name Country Legal address line 1 Legal address line 2 Legal address line 3 Legal city Legal state or territory Legal ZIP or post code Legal contact name Legal contact phone Legal contact fax Legal contact email Legal branch number
ACCOUNTING
Base currency	Appears only if you enabled the option for each entity to have its own base currency (available in Multi-Entity Management). Select the base currency of the entity.
First fiscal month	Entities can have different first fiscal months. If the top-level company is also a working entity, you can't change the entity's fiscal year after you've added a budget.
First tax month	Entities can have first tax months that differ from their first fiscal months.
Accounts: Set up account titles for this entity	Although each entity derives its list of accounts from the top level, you can override account titles at the entity-level. Click Set up account titles for this entity to change selected account titles for this entity. You can also set up account titles for each entity by navigating to the entity and setting up the account titles by entity in the General Ledger.
REPORTING
Print entity name as	Optionally, enter the name of the entity as it should appear on reports and invoices that are printed for the entity. This "print as" name applies only when you switch to the entity. If you generate reports or invoices at the top level, the name entered in the Name field is used.
Custom report header	Appears only if Enable department and location titles is selected in the Configure General Ledger page. To save time, you can run a financial report or other general ledger report for a group of entities/locations or departments and have Intacct automatically split the report into multiple individual reports. In this case, the report header for the "individual report" displays the name of the department, entity, or location, plus any title text you enter here, instead of the company name. For example, a location title might provide additional information that you want to display on reports, such as the address and manager name. San Jose office 111 Post Street Managed by: Karla Grace You can enter up to 5 lines, with a maximum of 50 characters per line.
CALENDAR
Week begins on	Select the first day of each week. This enables the system to provide accurate data for reports that begin on the first day of a week.
Work days Weekends	Specifying your Work days and Weekends gives you additional flexibility to control whether employees can submit hours for time worked on these days and, if they can, to apply a different pay rate if desired.
DATES OF OPERATION
Start date End date	Optionally, enter the date when the entity became operational and (if applicable) when it was taken out of operation. For information purposes only.
Partial exemption: appears only if the tax solution is United Kingdom - VAT
Enable partial exemption	When this option is turned on, users can enter bills with items that are eligible for partial exemption in agreement with the HMRC
Effective date	When the rate is in effect.
Percent value	The rate at which the input tax can be partially recovered.

Holiday schedules tab

Select the Add sign to add a new schedule of holidays. For example, you can set up a 2016 holiday schedule that lists the holidays observed by this entity.
To edit an existing holiday schedule, select the Edit icon next to the holiday schedule.

If you subscribe to Projects, you can prevent timesheet hours from being logged for holidays from Configure Projects.